|By Bruce Backa||
|November 25, 2013 07:45 AM EST||
How many kinds of files are in use in your organization? Fifty? A hundred? More?
Wrong. There are only two kinds of files: active files and inactive files. (I admit it was a trick question.) Users create a file - a spreadsheet, an image, an invoice, etc. As long as the file is being worked with, it's an active file. Users can share, collaborate, and edit the file to their heart's content, but eventually the file is no longer current, and it becomes inactive.
But in this litigious and increasingly regulated world, there is no such thing as deleting a file. You're stuck with that inactive file, for years, if not forever, like your 30-year-old college dropout kid who still lives in the basement.
Despite advances in technology and a proliferation of alternatives, the way we manage the growth in files has not changed much in the last decade or two. We let the volume of files grow until it consumes all of the available resources, and then we throw money at the problem. Or we throw money at someone else who does essentially the same thing, just with cheaper disks.
Years ago, it was not a bad strategy. The majority of all files were active. The cost of having inactive files in the same pool was small. Today, it's an outdated strategy, and it's a costly strategy, one that few CIOs and budget-minded IT administrators feel particularly good about anymore. That's one positive side effect of the global economic recession: operations of all sizes, including Fortune 1000s and large government agencies, have much less tolerance for deferring a problem by throwing money at it.
It frankly makes no sense to spend thousands to millions of dollars on more and more primary storage to store obsolete or redundant files. It makes even less sense when we consider that runaway data growth is something of a myth when it comes to active files: in most organizations; the volume of active files - the files people create and use to do their jobs day in and day out - remains nearly fixed.
How can this be? Consider the way most workplaces operate. Your company pays its staff to work on different things this week than what they worked on last week or last month. Employees create new files for each new project, and their previous ones become inactive. In a typical organization, inactive data is responsible for data growth, not active data, whereas, the number of active files is proportional to the number of employees available to use them. For the most part, in three years, you'll have about the same number of active files as you have today, assuming you have the same headcount. Most companies add a few employees, let a few employees go, generate more files during the busy season, then fewer files during the lean times. In general, however, the number of users and the amount of active files will stay relatively constant. In this post melt-down economy, no one is hiring like there's no tomorrow. In fact, five-figure layoffs are still a common occurrence; they just don't make the news anymore.
If you've been in business for at least a few years, it's safe to assume two-thirds of your files are inactive. What's more, once saved to the network, 80 percent of your files will never even be looked at again.
Note that "looking at" an old file is not the same as "working on" an old file. An inactive file may be requested for research or reference purposes, but it won't be edited. When it reaches that stage of inactivity, it's in essence a read-only file. This means your inactive file data should be managed as a read-only archive - since the odds bet is read never, and the next best bet is read-only.
With these considerations in mind, purchasing additional primary storage to manage inactive file growth is unjustifiable, especially considering that storage operating costs can be five times the initial acquisition costs.
The growth of inactive files has an additional administrative cost when one adds on the constant cycle of backups. It's not unusual for an organization performing a standard weekly full backup, plus nightly incremental backups, to have 15, 20, even 25 copies of file data at any time. One of our customers, a multinational banking and financial services firm, was maintaining 28 copies of each file until we came in to provide relief.
Employing the same old backup tactics with online storage saves money on hardware, but does not address the core problem of file proliferation. Transferring inactive files to less costly archival storage media works well on paper, but not in practice. Both these methods suffer from inefficiencies and insecurities. Physically moving a petabyte of data can take months, and finding a file takes arduously long (if it's ever found at all; more than 60 percent of the time, it's not). This can spell the end of the business when a federal court judge comes around asking the company to produce a few thousand documents.
The real savings kick in when the typical file backup strategy is scrapped in favor of tiering, which is based on an online archive for inactive files. The key to achieving this is controlling and managing how and when files are moved - in other words, when a file becomes inactive.
The goal is to categorize data, properly manage it, and move the right data to the second tier to reduce costs, address compliance issues, and meet electronic discovery requirements. Granted, the cost, time, and complexity involved in scanning the entire file system and moving data to an archive can be onerous. However, event- and policy-driven software that automates these processes based on age, type, size or access frequency makes this a much smaller chore.
With this method, it's not unusual to see a two-thirds reduction in the cost of storing and protecting inactive files in the first year alone, and the savings accumulate as the inactive file load grows. One manufacturing customer calculated their first-year savings as 82 percent. Even if the initial costs of this tiered approach are twice as much as storage hardware (which seems unlikely), there would still be a savings as time goes by, since operating costs always exceed acquisition costs.
This second tier for inactive data can be maintained as a read-only archive, since it's very unlikely these files will be changed again. For example, an engineering firm may want to view the architectural plans from a project they did two years ago, but it's unlikely they would make any edits on that original file. This can deliver additional savings over time.
If no other message resonates, we hope we've at least established that traditional methods of accommodating data growth do not make sense when it's inactive, infrequently accessed, obsolete files that are typically responsible for that growth. Expensive primary storage, and the Sisyphean task of regular backups, will not solve the problem of inactive files.
You think you know what’s in your data. But do you? Most organizations are now aware of the business intelligence represented by their data. Data science stands to take this to a level you never thought of – literally. The techniques of data science, when used with the capabilities of Big Data technologies, can make connections you had not yet imagined, helping you discover new insights and ask new questions of your data. In his session at @ThingsExpo, Sarbjit Sarkaria, data science team lead ...
May. 2, 2016 11:00 PM EDT Reads: 1,003
In his session at @ThingsExpo, Chris Klein, CEO and Co-founder of Rachio, will discuss next generation communities that are using IoT to create more sustainable, intelligent communities. One example is Sterling Ranch, a 10,000 home development that – with the help of Siemens – will integrate IoT technology into the community to provide residents with energy and water savings as well as intelligent security. Everything from stop lights to sprinkler systems to building infrastructures will run ef...
May. 2, 2016 07:00 PM EDT Reads: 1,055
SYS-CON Events announced today that Peak 10, Inc., a national IT infrastructure and cloud services provider, will exhibit at SYS-CON's 18th International Cloud Expo®, which will take place on June 7-9, 2016, at the Javits Center in New York City, NY. Peak 10 provides reliable, tailored data center and network services, cloud and managed services. Its solutions are designed to scale and adapt to customers’ changing business needs, enabling them to lower costs, improve performance and focus inter...
May. 2, 2016 06:30 PM EDT Reads: 1,311
Artificial Intelligence has the potential to massively disrupt IoT. In his session at 18th Cloud Expo, AJ Abdallat, CEO of Beyond AI, will discuss what the five main drivers are in Artificial Intelligence that could shape the future of the Internet of Things. AJ Abdallat is CEO of Beyond AI. He has over 20 years of management experience in the fields of artificial intelligence, sensors, instruments, devices and software for telecommunications, life sciences, environmental monitoring, process...
May. 2, 2016 05:15 PM EDT Reads: 1,004
Increasing IoT connectivity is forcing enterprises to find elegant solutions to organize and visualize all incoming data from these connected devices with re-configurable dashboard widgets to effectively allow rapid decision-making for everything from immediate actions in tactical situations to strategic analysis and reporting. In his session at 18th Cloud Expo, Shikhir Singh, Senior Developer Relations Manager at Sencha, will discuss how to create HTML5 dashboards that interact with IoT devic...
May. 2, 2016 05:00 PM EDT Reads: 1,104
So, you bought into the current machine learning craze and went on to collect millions/billions of records from this promising new data source. Now, what do you do with them? Too often, the abundance of data quickly turns into an abundance of problems. How do you extract that "magic essence" from your data without falling into the common pitfalls? In her session at @ThingsExpo, Natalia Ponomareva, Software Engineer at Google, will provide tips on how to be successful in large scale machine lear...
May. 2, 2016 03:45 PM EDT Reads: 1,357
The IoTs will challenge the status quo of how IT and development organizations operate. Or will it? Certainly the fog layer of IoT requires special insights about data ontology, security and transactional integrity. But the developmental challenges are the same: People, Process and Platform. In his session at @ThingsExpo, Craig Sproule, CEO of Metavine, will demonstrate how to move beyond today's coding paradigm and share the must-have mindsets for removing complexity from the development proc...
May. 2, 2016 03:00 PM EDT Reads: 393
SYS-CON Events announced today that Ericsson has been named “Gold Sponsor” of SYS-CON's @ThingsExpo, which will take place on June 7-9, 2016, at the Javits Center in New York, New York. Ericsson is a world leader in the rapidly changing environment of communications technology – providing equipment, software and services to enable transformation through mobility. Some 40 percent of global mobile traffic runs through networks we have supplied. More than 1 billion subscribers around the world re...
May. 2, 2016 02:45 PM EDT Reads: 1,103
You deployed your app with the Bluemix PaaS and it's gaining some serious traction, so it's time to make some tweaks. Did you design your application in a way that it can scale in the cloud? Were you even thinking about the cloud when you built the app? If not, chances are your app is going to break. Check out this webcast to learn various techniques for designing applications that will scale successfully in Bluemix, for the confidence you need to take your apps to the next level and beyond.
May. 2, 2016 12:00 PM EDT Reads: 1,558
There is an ever-growing explosion of new devices that are connected to the Internet using “cloud” solutions. This rapid growth is creating a massive new demand for efficient access to data. And it’s not just about connecting to that data anymore. This new demand is bringing new issues and challenges and it is important for companies to scale for the coming growth. And with that scaling comes the need for greater security, gathering and data analysis, storage, connectivity and, of course, the...
May. 2, 2016 11:45 AM EDT Reads: 979
SYS-CON Events announced today that Fusion, a leading provider of cloud services, will exhibit at SYS-CON's 18th International Cloud Expo®, which will take place on June 7-9, 2016, at the Javits Center in New York City, NY. Fusion, a leading provider of integrated cloud solutions to small, medium and large businesses, is the industry's single source for the cloud. Fusion's advanced, proprietary cloud service platform enables the integration of leading edge solutions in the cloud, including cloud...
May. 2, 2016 10:00 AM EDT Reads: 2,650
Digital payments using wearable devices such as smart watches, fitness trackers, and payment wristbands are an increasing area of focus for industry participants, and consumer acceptance from early trials and deployments has encouraged some of the biggest names in technology and banking to continue their push to drive growth in this nascent market. Wearable payment systems may utilize near field communication (NFC), radio frequency identification (RFID), or quick response (QR) codes and barcodes...
May. 2, 2016 09:15 AM EDT Reads: 883
The increasing popularity of the Internet of Things necessitates that our physical and cognitive relationship with wearable technology will change rapidly in the near future. This advent means logging has become a thing of the past. Before, it was on us to track our own data, but now that data is automatically available. What does this mean for mHealth and the "connected" body? In her session at @ThingsExpo, Lisa Calkins, CEO and co-founder of Amadeus Consulting, will discuss the impact of wea...
May. 2, 2016 08:45 AM EDT Reads: 801
SYS-CON Events announced today that DatacenterDynamics has been named “Media Sponsor” of SYS-CON's 18th International Cloud Expo, which will take place on June 7–9, 2016, at the Javits Center in New York City, NY. DatacenterDynamics is a brand of DCD Group, a global B2B media and publishing company that develops products to help senior professionals in the world's most ICT dependent organizations make risk-based infrastructure and capacity decisions.
May. 2, 2016 06:30 AM EDT Reads: 2,550
The IoT has the potential to create a renaissance of manufacturing in the US and elsewhere. In his session at 18th Cloud Expo, Florent Solt, CTO and chief architect of Netvibes, will discuss how the expected exponential increase in the amount of data that will be processed, transported, stored, and accessed means there will be a huge demand for smart technologies to deliver it. Florent Solt is the CTO and chief architect of Netvibes. Prior to joining Netvibes in 2007, he co-founded Rift Technol...
May. 1, 2016 11:00 PM EDT Reads: 1,629
We’ve worked with dozens of early adopters across numerous industries and will debunk common misperceptions, which starts with understanding that many of the connected products we’ll use over the next 5 years are already products, they’re just not yet connected. With an IoT product, time-in-market provides much more essential feedback than ever before. Innovation comes from what you do with the data that the connected product provides in order to enhance the customer experience and optimize busi...
May. 1, 2016 05:00 PM EDT Reads: 1,091
SYS-CON Events announced today that Stratoscale, the software company developing the next generation data center operating system, will exhibit at SYS-CON's 18th International Cloud Expo®, which will take place on June 7-9, 2016, at the Javits Center in New York City, NY. Stratoscale is revolutionizing the data center with a zero-to-cloud-in-minutes solution. With Stratoscale’s hardware-agnostic, Software Defined Data Center (SDDC) solution to store everything, run anything and scale everywhere...
May. 1, 2016 01:30 PM EDT Reads: 1,616
Angular 2 is a complete re-write of the popular framework AngularJS. Programming in Angular 2 is greatly simplified – now it's a component-based well-performing framework. This immersive one-day workshop at 18th Cloud Expo, led by Yakov Fain, a Java Champion and a co-founder of the IT consultancy Farata Systems and the product company SuranceBay, will provide you with everything you wanted to know about Angular 2.
May. 1, 2016 01:00 PM EDT Reads: 1,786
SYS-CON Events announced today that Men & Mice, the leading global provider of DNS, DHCP and IP address management overlay solutions, will exhibit at SYS-CON's 18th International Cloud Expo®, which will take place on June 7-9, 2016, at the Javits Center in New York City, NY. The Men & Mice Suite overlay solution is already known for its powerful application in heterogeneous operating environments, enabling enterprises to scale without fuss. Building on a solid range of diverse platform support,...
May. 1, 2016 12:15 PM EDT Reads: 2,367
Whether your IoT service is connecting cars, homes, appliances, wearable, cameras or other devices, one question hangs in the balance – how do you actually make money from this service? The ability to turn your IoT service into profit requires the ability to create a monetization strategy that is flexible, scalable and working for you in real-time. It must be a transparent, smoothly implemented strategy that all stakeholders – from customers to the board – will be able to understand and comprehe...
May. 1, 2016 11:00 AM EDT Reads: 1,131